Communications Policy

 

Husky Herald Communications
Chair: Sarah Hodges
huskyherald@hyerpta.org

​

The weekly eNews, the Husky Herald, is the primary communication tool for the PTA.  The Husky Herald is sent via email from the school office every Monday.  It contains information on both school and extracurricular activities.  Please be sure to read the Husky Herald to ensure you are up-to-date on everything going on at our school.  Please make sure the school office has your correct email address.

​

The deadline for submissions to the Husky Herald is the Monday prior to the publication.  There will not be any exceptions for submissions received after the deadline.  All submissions should be sent to the Husky Herald Chair at huskyherald@hyerpta.org. 

​

For a submission to be included in the Husky Herald, the following guidelines must be met:

• Submissions should be as concise as possible.  Please add a weblink for more information if necessary.
   

• Submissions should only relate to Hyer Elementary activities.  Exceptions may be made by the PTA and Hyer administration on a case-by-case basis, such as when mandated by the District.
   

• The same submission will not be run for more than 2 weeks in a row.  In order for a submission about one event to run for more than two weeks, the content must be updated so that it is substantially different every two weeks (i.e., a submission announcing invitations to the Hyer Auction and a submission announcing the distribution of auction raffle tickets).
   

• The Husky Herald Chair may edit submissions as needed.  Please be sure to include contact information in case there are questions about a submission.

​

​

Room Parent Communications

Chair: Laura Nell Morrow
roomparent@hyerpta.org

​

Room Parents will only communicate information they receive from the Room Parent Chair.  Room Parent emails will be sent once or twice a month.  Room Parent communications are not intended to replace the weekly eNews, but rather serve as a reminder for upcoming events as well as specific class and grade-level communication.  Please submit any items for the Room Parent emails to the Secretary & Communications Director for approval.

​

Publicity
Chair: Brittany Miller

publicity@hyerpta.org

 

Hyer loves to show off the wonderful things our Huskies and the Hyer Community are up to!  The Publicity Chair submits articles to HPISD for inclusion in the district's weekly newsletter.  Contact the Publicity Chair with pictures and details of events, awards, and community interest stories highlighting our Huskies to share with the full HPISD community!

​

Other Email Communications

Director: Margaret Kelley

secretary@hyerpta.org

​

Hyer Elementary requests that no mass emails be sent out without approval from the PTA Secretary & Communications Director, the PTA President and/or Hyer Principal.  Emails should not be used as a substitute for information in the Husky Herald.  Grade-specific emails can be sent from the office only.  To begin the approval process, please submit your request to the Secretary & Communications Director.

​

Handouts

​

In an effort to be more environmentally friendly, handouts will be kept to a minimum.  Any handout should be only distributed via teachers if it cannot be uploaded to the website and printed at home as needed (i.e., A.L.L. brochures).  To be able to distribute a handout at Hyer, the following guidelines must be met:

• Handouts must originate from Hyer OR be a memo from the school district (not school district clubs);
   

• Handouts must be approved by the Hyer Office (Principal) and/or the PTA President;
   

• Handouts must be counted out by class and be distributed to the teacher mailboxes in the office;
   

• A copy of the handout must be provided to the Hyer front office to have available in the office; and
   

• No handout may be placed on any school windows.